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The Canadian Mental Health Association - Champlain East is a community-based agency dedicated to providing community support services to persons living with a mental illness and concurrent disorders.  Our Branch has been designated under the French Language Services Act since 1991 and as such, is committed to providing services in both official languages (French and English).


Job Description


PURPOSE OF THE POSITION:        To provide confidential high-level administrative services to the Management of the Branch.


ACCOUNTABILITY:                          To the Executive Director




  • A minimum of two years of post-secondary education in office administration
  • Five years of administrative assistant experience at a high level of responsibility or equivalent combination of education and experience

Skills, Knowledge and Abilities:

  • Excellent meeting organization and note taking skills
  • Excellent time management skills
  • Ability to organize time and prioritize tasks to achieve objectives, demonstrating organization, planning & coordination skills
  • Ability to deal tactfully with a diverse group of people internally and externally. Respect and maintain a high level of confidentiality
  • Proficient in Microsoft Office programs, including Outlook, Word, Excel
  • Excellent computer literacy skills
  • Demonstrate initiative when appropriate and is willing to learn new skills



  • Proficiency in both official languages, a requirement as per the Branch’s French Language Designation Plan




  • Organize and maintain personnel files on all employees
  • Maintain log of staff contact information, vehicle information and insurance reimbursement amounts
  • Maintain records and coordinate mandatory training of all staff
  • Assist with payroll and input of employee information
  • Assist with the recruitment process (postings, screening of resumes, reference checks)
  • Assist with the orientation of new staff
  • Develop and maintain an effective filing system for the Branch (including electronic files), which respects the policies and procedures of the Branch (e.g. confidentiality, legal requirements)
  • Develop and maintain Branch’s Intranet Service and Document Library
  • Participate in the development and implementation of HR related programs (software & personnel policies)
  • Provide confidential administrative services for the Branch
    • Maintain volunteer files on all Board Directors
    • Attend Board meetings and act as recording secretary to the Board of Directors and committees as required
    • Prepare and send Board of Directors and Branch documents as required



  • Provide timely and informative reports as directed and requested by the Executive Director
  • Participate in program development, improvement activities, and staff meetings
  • Participate in professional development
  • Act as staff relief as required
  • Perform other related duties as assigned by the Executive Director or delegate 



  • Possess a valid Canadian driver’s license and access to a vehicle(regular travel within the Champlain Region)
  • Ability to work flexible hours to meet the needs of the Branch and participate in the “on-call schedule”, some evening and weekend hours required
  • Work mainly at a desk using a computer in an office environment


Executive Assistant

in Based out of the Cornwall Office
Full Time
Start date: 01.09.2020
Terms of reference

Start date is flexible depending on availability.

Permanent Full-time Position



To apply please click on “Open application form” below and submit your application by August 21st, 2020. If you have any difficulties please contact us at 613-933-5845 and we will be happy to help.


We thank all applicants for their interest, however only those being considered for the position

will be contacted. The Branch is an Equal Opportunity Employer.  Accommodation will be

provided in all parts of the hiring process as required. Applicants need to make their needs

known in advance.

Open application form



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